Back-to-school special: every toolkit is a one-time purchase — no subscription, yours forever.

The paperwork that protects your classroom — done for you.

Fillable, printable PDF toolkits for K-12 educators: IEP & 504 accommodation tracking, MTSS behavior interventions, emergency sub plans, and de-escalation incident records — documentation built to be finished the same day it happens. Built by people who have lived the 6 a.m. sub-call scramble.

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Instant download • Works on computer, tablet, or printed • No subscription

  • ✓ Fillable on any device
  • ✓ Print-ready layouts
  • ✓ Student data stays on your device
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  • ✓ Free lifetime updates

The toolkit shelf

Six documentation toolkits, designed to fit common K-12 documentation workflows. Every file is a fillable PDF you can type into, save, and print — check your district's requirements before adopting any form for official use.

Page one of the Master IEP and 504 Accommodation Tracker — student accommodation matrix
Special Education

Master IEP & 504 Accommodation Tracker

For special education teachers and case managers carrying a whole roster of plans: one matrix holds every student's accommodations, settings, providers, and review dates, a 25-item bank fills in standard supports without retyping, and the weekly log records Provided, Refused, or N-A for every period — refusals included.

6-Page Fillable PDF System•Type & Save + Print-Ready

Exact pages & fields included
  • Page 1 — Student overview & accommodation matrix. Every student, every accommodation, setting, provider, and review date on one page.
  • Page 2 — 25-item accommodation bank. Pre-written supports across presentation, timing, setting, and response — check instead of retyping.
  • Page 3 — Weekly execution log. P (Provided) / R (Refused) / N-A checkbox grid by period, Monday–Friday.
  • Page 4 — Communication audit & review checklist. Dated contact log, meeting outcomes, and the formal review checklist.
  • Page 5 — Completed sample reference sheet. A filled-in example (fictional students) showing exactly how to log a week — refusals included.
  • Page 6 — Quick-start & IEP meeting prep check. 10-point setup and pre-meeting audit checklist.
$14.99
See what's inside & every page → Read a free sample (PDF)
Page one of the MTSS Tier 2/3 Behavioral Intervention Pack
Intervention & Admin

MTSS Tier 2/3 Behavioral Intervention Pack

For intervention teams, behavior specialists, and administrators: your team's own entry rules, review cadence, and exit criteria are printed right on the plan form, and the one-page student snapshot opens every review meeting with the current data point, the trend, and the next decision date.

9-Page Fillable PDF System•Type & Save + Print-Ready

Exact pages & fields included
  • Page 1 — Student snapshot. Current tier, active interventions, latest data point vs. goal, trend, next review date, team contact.
  • Page 2 — Intervention plan form. Your team's Tier 2 entry rule, review cadence, and exit criteria printed on the form, plus target/replacement behavior and steps.
  • Page 3 — Tier 2 weekly tracking sheet. 0–2 scoring per period across the week, undated so a missed week can be backfilled.
  • Page 4 — Tier 3 intensification. The intensified plan and its review schedule when Tier 2 isn't enough.
  • Page 5 — Progress-monitoring graph. One row per date, one plotted point per date, goal line drawn in.
  • Page 6 — Fidelity checklist. Confirms the intervention actually ran as designed before anyone concludes it didn't work.
  • Page 7 — Family letter. Plain-language letter explaining the plan and how progress will be shared.
  • Page 8 — Completed sample case study. A filled Tier 2 example (fictional student) — snapshot, plan, and a scored tracking week.
  • Page 9 — Quick-start & fidelity guide. 10-point setup and data-review checklist.
$19.99
See what's inside & every page → Read a free sample (PDF)
Page one of the Sub-Plan Emergency System (Plug & Play)
Classroom Essentials

Sub-Plan Emergency System (Plug & Play)

For any teacher who can't afford a lost day: fill in the roster with student alerts, the schedule and routines, and fire, lockdown, medical, and severe-weather procedures once, park the packet in a marked folder on your desk, and the end-of-day report on the last page tells you exactly what happened while you were out.

7-Page Fillable PDF System•Type & Save + Print-Ready

Exact pages & fields included
  • Page 1 — Setup & classroom facts. Five-step setup, room details, and exactly where the SUB folder lives — written down.
  • Page 2 — Class roster with notes & alerts. 28 rows for medical needs, seating requirements, and buddy assignments.
  • Page 3 — Schedule & daily routines. Start/end times, lunch and recess, and the routines that keep the day on rails.
  • Page 4 — Emergency procedures. Fire, lockdown, medical, and severe-weather specifics — rally points, exits, who to call.
  • Page 5 — End-of-day report. The substitute completes it before leaving: what got done, what didn't, behavior notes.
  • Page 6 — Pre-filled sample sub packet. A completed example (fictional class) showing the level of detail a sub needs.
  • Page 7 — Quick-start & semester setup checklist. 10-point checklist so the packet is ready before you ever need it.
$12.99
See what's inside & every page → Read a free sample (PDF)
Page one of the De-Escalation & Crisis Incident Toolkit
Admin & Behavior

De-Escalation & Crisis Incident Toolkit

For administrators, counselors, and classroom staff: the incident sheet captures only what was seen and heard — sequence, actions taken, injuries, who was notified and when — and pairs it with a proactive de-escalation plan, a student reflection guide, and a ready-to-send parent notification letter.

6-Page Fillable PDF System•Type & Save + Print-Ready

Exact pages & fields included
  • Page 1 — Incident documentation sheet. Times, location, witnesses, the step-by-step sequence, actions taken, injuries, and who was notified — observable facts only.
  • Page 2 — De-escalation strategy plan. Known triggers, early warning signs, strategies that help, what to avoid, cool-down location, when to call support.
  • Page 3 — Student restorative reflection guide. Four prompts in the student's own words: what happened, who was affected, how to repair it.
  • Page 4 — Parent/guardian notification letter. A fill-in template so the family hears the facts from the school first.
  • Page 5 — Completed sample incident report. A filled example (fictional incident) with an objective-vs-subjective language guide.
  • Page 6 — Quick-start & post-incident audit checklist. 10-point checklist — same-day completion through the 48-hour debrief.
$16.99
See what's inside & every page → Read a free sample (PDF)
Page one of the Principal Walkthrough System — classroom walkthrough observation form
Admin & Leadership

Principal Walkthrough System

For principals, assistant principals, and instructional coaches: one evidence-only observation form per visit, a feedback record that lands on a single agreed next step with a follow-up date, and coverage + trend trackers that show you the whole school — not just the rooms you happen to visit.

7-Page Fillable PDF System•Type & Save + Print-Ready

Exact pages & fields included
  • Page 1 — Classroom walkthrough observation form. Focus area, look-fors checkbox grid, evidence notes.
  • Page 2 — Look-fors & evidence notes. Per-focus prompts plus a 3-sample engagement tally.
  • Page 3 — Feedback & next-steps conference record. Strengths, one growth focus, support, follow-up date, signatures.
  • Page 4 — Walkthrough calendar & coverage tracker. Term grid by grade band and department, plus coverage summary.
  • Page 5 — School-wide trend tracker. Term tallies by focus area and a whole-school next step.
  • Page 6 — Completed sample. A filled observation and feedback record (fictional school).
  • Page 7 — Quick-start & audit checklist. 10-point setup and review checklist.
$19.99
See what's inside & every page → Read a free sample (PDF)
Page one of the School Safety Drill Log — annual drill schedule planner
Admin & Safety

School Safety Drill Log

For administrators and safety coordinators: the year's drills planned on one page — with the counts your district sets, entered by you — every drill logged as it happens, and every issue found turned into an owned, dated corrective action with a verified fix.

6-Page Fillable PDF System•Type & Save + Print-Ready

Exact pages & fields included
  • Page 1 — Annual drill schedule planner. Five drill types, your district's counts, target months, owners.
  • Page 2 — Drill log record. Times, student/staff counts, headcount verified, who ran and observed.
  • Page 3 — Drill observation & issues checklist. Signals, exits, doors, sweeps, and the issues actually found.
  • Page 4 — Corrective action tracker. Eight rows: issue, action, owner, due date, verified fixed.
  • Page 5 — Completed sample. A filled drill record and follow-up row (fictional school).
  • Page 6 — Quick-start & audit checklist. 10-point setup and term-review checklist.
$14.99
See what's inside & every page → Read a free sample (PDF)

📄 Instant itemized Stripe receipt included with every purchase — eligible for PTA, department, or Title I reimbursement.

Most Popular • Save $25.96 (40% off buying separately)

The Complete Classroom & Compliance Vault (All 4 Toolkits)

Every toolkit in one instant download: the Master IEP & 504 Tracker, MTSS Tier 2/3 Intervention Pack, Sub-Plan Emergency System, and De-Escalation & Crisis Toolkit — 28 fillable pages, each toolkit with its pre-filled sample reference and quick-start checklist.

  • ✓ All 4 fillable & printable PDF toolkits
  • ✓ 4 pre-filled sample reference guides
  • ✓ Instant itemized receipt for school reimbursement
  • ✓ Lifetime free updates included
Single Educator License
$64.96 $39.00

One-time payment • Instant ZIP download

Ordering for a whole school or SPED team?
Includes all 6 toolkits — the four classroom systems plus the admin Walkthrough System and Safety Drill Log — and a printable site license certificate for one school.

Look inside the documents

Real pages from the actual PDFs — clean layouts, generous writing space, and fields that work typed or handwritten.

Full page view: student accommodation matrix from the Master IEP and 504 Accommodation Tracker
Student accommodation matrix — IEP & 504 Tracker Every student's accommodations at a glance on a single page: who gets what support, in which setting, and who is responsible for providing it.
Full page view: intervention review page from the MTSS Tier 2/3 Behavioral Intervention Pack
Intervention review page — MTSS Pack A structured review sheet for tiered behavior interventions: what's been tried, what the data shows, and what the team decides next.
Full page view: setup and classroom facts page from the Sub-Plan Emergency System
Setup & classroom facts — Sub-Plan Emergency System Where the SUB folder lives, the room facts, and the five steps that make any substitute's day start right — filled in once, ready all year.
Full page view: incident documentation sheet from the De-Escalation and Crisis Incident Toolkit
Incident documentation sheet — De-Escalation & Crisis Toolkit Observable facts only: the sequence, actions taken, injuries, and who was notified and when — completed while the details are fresh.

Why educators switch from sticky notes, spreadsheets, and cute printables

When an administrator, parent advocate, or MTSS team asks for documentation, how your records are structured matters.

Documentation featureEduDoc Vault PDF ToolkitsMarketplace printables (TpT / Etsy)DIY Google Sheets / DocsThird-party cloud apps
Interactive fillable fields (type & save)Built-in checkboxes, dropdowns & text fieldsUsually flattened, print-only PDFsYes, but formatting often breaks when printedWeb-only interface
Professional, audit-ready layoutClean, administrative typographyOften cluttered with decorative fonts & clip-artUnstructured blank grids you build yourselfStandard reports
Provided / Refused / N-A compliance logicPrinted directly on the daily logs & decision rulesGeneric blank notes boxesYou build the formulas from scratchVaries by district tier
Student data privacy workflow100% local — on your device or in your binder, no cloud uploadLocal fileStored in cloud drive foldersRequires district IT vetting & a cloud login
Cost structure$12.99–$19.99 once — yours forever$5–$25, often across multiple packsFree, at the cost of 10+ hours of unpaid setup$150–$2,500+/yr subscription

Built for high-stakes school moments

The forms earn their keep on the days you'd rather not have unprepared.

The contentious IEP / 504 review meeting

When a parent advocate or administrator asks how often extended time or preferential seating was actually delivered over the last 6 weeks, you don't scramble through emails. You hand over a clean, dated Provided / Refused log.

The SST / MTSS tier escalation meeting

Moving a student from Tier 1 to Tier 2 or Tier 3 requires documented baseline data and intervention fidelity — not just feeling overwhelmed. The MTSS Pack gives you 6 weeks of structured evidence on a single review sheet.

The 5:40 a.m. sick-day scramble

Instead of typing a 3-page email from bed with a fever, your pre-filled Sub Emergency Packet is already on your desk — or ready to email to the front office in 30 seconds.

Questions, answered

Everything educators usually ask before grabbing a toolkit.

How do I receive the PDF after I buy?

Immediately. The moment Stripe confirms your payment, you're redirected to a download page where your file is waiting — download it there and save it somewhere safe. Stripe also emails you an itemized receipt as proof of purchase (keep that one for reimbursement). If you ever lose your file, email support@edudocvault.com from the address you checked out with and we'll re-send your download.

Is it fillable on an iPad or tablet?

Yes. Each toolkit is built as a real fillable PDF with form fields, so you can type directly into it on a computer, iPad, Chromebook, or Android tablet using any standard PDF app. Prefer handwriting? Print it — the layouts are designed to be written on, too.

Can I print it?

Absolutely. Every page is laid out for standard US Letter paper with comfortable margins and readable type. Print one copy or a whole stack for your team — your purchase covers printing for your own professional use.

Does this upload my student data anywhere?

No. These are PDF files you fill in on your own computer, tablet, or paper — there is no app to sign into and no cloud dashboard to maintain. Your student data stays on your device or in your binder — nothing uploaded to third-party servers.

My district already has its own forms. Will this still help?

Most educators use these templates as personal working documents — a day-to-day tracking and planning layer that sits underneath whatever official forms their district requires. They're designed to fit common K-12 documentation workflows, but they don't replace district-issued forms. Always check your district's requirements before adopting any template for official records.

Do I get an itemized receipt for school or PTA reimbursement?

Yes. Every purchase automatically generates an itemized Stripe receipt and invoice by email, showing the product name, amount paid, and date — the format school bookkeepers, SPED departments, Title I coordinators, and PTAs ask for. Keep the email or download the PDF receipt from it and submit it the way your school prefers.

What's your refund policy on digital products?

Because these are instant-download digital files, we can't take returns the usual way — but you're covered either way. If your file arrives corrupted, won't open, or the toolkit simply isn't what you needed, just reach out through the Help link below within 30 days and we'll refund you or make it right — your call.

How does checkout work?

Click "Buy now" on any toolkit and you'll go to a secure Stripe checkout page. Enter your payment details, complete the purchase, and you're taken straight to your download. We never see or store your card number — payments are processed entirely by Stripe.